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What is an ATS? All you need to know

Applicant Tracking Systems (ATS) have become a vital tool for streamlining the recruitment process and managing a large number of job applications efficiently.

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What is an ATS? All you need to know


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If you're new to ATS or considering implementing one, it's crucial to understand the key aspects of these systems–in other words, what is an ATS. In this blog post, we will explore the 9 basic things you must know about ATS to make informed decisions and optimise your recruitment efforts. Let's dive in.

9 key facts about ATS

1. Definition of ATS

An Applicant Tracking System (ATS) is a software solution that automates the hiring process by managing and tracking job applications, sorting resumes, and streamlining recruitment workflows. ATS helps recruiters and hiring managers efficiently manage applicants, identify top candidates, and track their progress throughout the hiring process.

2. Features and Functionalities

ATS offers a wide range of features and functionalities to enhance the recruitment process. Some common features include resume parsing, candidate database management, job posting and distribution, interview scheduling, candidate communication, and reporting and analytics. These features enable recruiters to streamline their workflows, improve collaboration, and make data-driven hiring decisions.

3. Resume Parsing

Resume parsing is a crucial feature of ATS that enables the system to analyse and extract key information from resumes and input it into a structured format. This allows recruiters to easily search and filter resumes based on specific criteria, such as skills, experience, and qualifications, saving time and improving efficiency.

9 key facts about ATS

4. Candidate Database Management

ATS provides a centralised database to store and manage candidate information. This includes resumes, contact details, communication history, and interview notes. The candidate database allows recruiters to access candidate information quickly, easily track their progress, and maintain a talent pool for future job openings.

5. Job Posting and Distribution

ATS simplifies the process of posting job openings by allowing recruiters to create and manage job postings within the system. ATS can automatically distribute job ads to various job boards, career sites, and social media platforms, expanding the reach and visibility of job opportunities.

6. Interview Scheduling

ATS offers interview scheduling capabilities, eliminating the need for manual coordination between recruiters, hiring managers, and candidates. Recruiters can send interview invitations, view availability, and schedule interviews directly within the system, improving efficiency and reducing scheduling conflicts.

7. Candidate Communication

ATS streamlines candidate communication by providing a centralised platform for communication through emails, automated notifications, and updates. Recruiters can easily track and manage all communication with candidates, ensuring timely and consistent engagement throughout the hiring process.

Plus, if you integrate your ATS with a VoIP solution like Ringover, you'll have even more options thanks to the omnichannel communications provided. This business phone system also offers integrations with popular ATS like Bullhorn, Avionté, Loxo or Vincere, allowing you to provide personalised support to candidates and clients.

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8. Reporting and Analytics

ATS provides reporting and analytics features, offering valuable insights into recruitment metrics and performance. Recruiters can generate reports on key metrics like time-to-hire, source of hire, and candidate pipeline, enabling data-driven decision-making and continuous improvement of recruitment strategies.

9. Integration and Compatibility

ATS can integrate with other software solutions, such as HRIS (Human Resources Information System), CRM (Customer Relationship Management), and background screening tools, to enhance its functionalities and create a seamless recruitment ecosystem. Integration allows for better data flow, improved collaboration, and a holistic approach to talent acquisition.


Understanding these 9 basic things about ATS will provide you with a solid foundation for leveraging these systems effectively in your recruitment processes. ATS streamlines the hiring process, improves efficiency, and helps to identify the right talent for your organisation. By utilising the features and functionalities of ATS, recruiters and hiring managers can save time, reduce manual effort, and make data-driven decisions to optimise their talent acquisition efforts.


What is an ATS and how it works?

An applicant tracking system (ATS) allows you to digitally manage your recruit process from start to finish, including sourcing and hiring. ATS allow for the automation of many tasks, resulting in a decreased time-to-hire and performance improvement.

What ATS stands for?

ATS stands for applicant tracking system, which is a software recruiters, staffers, and employers may use to recruit and hire candidates.

What is an ATS resume?

Applicant tracking system (ATS) is a software which helps to sort, organise,and analyse candidates. Your resume will likely be received by an ATS when you apply for a job. Many companies use this technology to simplify the recruitment process and make it more efficient. You can make an ATS-friendly resume by


  1. https://www.oracle.com/
  2. https://www.bullhorn.com/
  3. https://www.vincere.io/
  4. https://www.topresume.com/

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