10 Best Virtual Meeting Platforms Compared

In today's business landscape, the shift towards remote and hybrid work models has made virtual meeting platforms more essential than ever. These tools are no longer just a convenience; they are a core component of daily operations, connecting teams and clients across the globe. With so many options available, choosing the right platform can be a significant challenge for any organisation.

This article provides a comprehensive comparison of the top 10 virtual meeting platforms to help you make an informed decision that aligns with your business needs. The global video conferencing market size is projected to continue its substantial growth, underscoring its permanent role in modern business communication [1].

The 10 Best Virtual Meeting Platforms Compared

This section offers a direct comparison of the leading virtual meeting platforms currently on the market. The table below summarises the key aspects of each tool to provide a quick overview.

1. Ringover

Ringover stands out as a business phone system that offers video meetings and a comprehensive VoIP phone, advanced analytics, and AI features like call summaries and transcriptions. It is more than just a virtual meeting platform; it is a complete communication hub designed for productivity.

Plus, Ringover has an extensive integration library with popular CRMs like Salesforce, Hubspot, and ATS like Bullhorn, Vincere, and more. This makes it an ideal choice for businesses looking for an all-in-one platform to enhance both customer engagement and internal collaboration.

Ringover Advantages ✅

• Client and prospect profiles available during calls and meetings
• AIRO Coach to provide real-time assistance with AI-based insights
• Leverage audio and video data thanks to AI-generated summaries and transcripts

2. Zoom

Zoom became a household name due to its reliability and high-quality video, solidifying its position as a market leader. It holds a significant market share, with millions of daily meeting participants [3]. Its most notable features include robust performance for large meetings, virtual breakout rooms for smaller group discussions, and an extensive marketplace of third-party app integrations. While its free version is popular, the costs can increase quickly with necessary add-ons, which has led many businesses to explore effective Zoom alternatives.

3. Microsoft Teams

For businesses already invested in the Microsoft 365 ecosystem, Microsoft Teams is a natural fit. Its greatest strength lies in its deep integration with Office applications like Word, Excel, and PowerPoint, allowing for real-time collaboration on documents within a meeting. The platform also includes persistent chat channels that keep conversations and files organised by topic or project. It is the best choice for organisations that rely heavily on Microsoft products for their daily operations [4].

4. Google Meet

Google Meet offers a seamless and easy-to-use experience, especially for businesses that operate within Google Workspace. Its integration with Gmail and Google Calendar makes scheduling and joining meetings effortless. Key features include high-quality video, live captions for accessibility, and a clean, user-friendly interface that requires little to no training. It is an excellent option for teams that need a simple, reliable video solution connected to their existing Google tools. Furthermore, a Google Meet integration with a business phone system can centralise communications even more.

5. Zoho Meeting

Zoho Meeting is a secure and budget-friendly virtual meeting platform that is particularly strong for hosting webinars [5]. It provides robust tools for audience engagement, including live polls, Q&A sessions, and post-event analytics to measure success. Its focus on security and affordability makes it a compelling option for small to medium-sized businesses and organisations that require a dedicated solution for presenting to large audiences without a high price tag.

6. Cisco Webex

Cisco Webex is a long-standing leader in the enterprise space, known for its high-security standards. It is a top choice for organisations where data protection and compliance are paramount, such as large corporations and government agencies. Webex sets itself apart with enterprise-grade security features, an AI assistant capable of real-time translation, and advanced noise removal technology that ensures clear audio in any environment [6].

7. GoToMeeting

GoToMeeting is a professional and straightforward video conferencing tool designed for reliability and ease of use. It focuses on providing a high-quality meeting experience without overwhelming users with excessive features. Highlights include smart transcriptions, the ability to start meetings with a single click, and a robust mobile app for professionals on the go. It is best suited for businesses that need a dependable and professional meeting solution that simply works [7].

8. Slack

While primarily known as a messaging app, Slack's "Huddles" feature offers a lightweight and convenient way to conduct video calls. It is designed for quick, informal collaboration, allowing team members to start a video conversation directly from any channel or direct message. This seamless integration makes it incredibly easy for teams that already use Slack for daily communication to connect face-to-face without switching applications.

9. Jitsi Meet

Jitsi Meet is a free, open-source, and fully encrypted virtual meeting platform. Its main appeal is its focus on privacy and customisability. Because it is open-source, organisations can choose to self-host the platform on their own servers, giving them complete control over their data and security. Jitsi Meet is an ideal solution for privacy-conscious users, developers, and organisations looking for a customisable, no-cost video conferencing tool.

10. Livestorm

Livestorm is a platform built specifically for webinars and virtual events, with a strong emphasis on marketing and lead generation. It offers advanced features designed to engage audiences and drive conversions, such as automated email campaigns, detailed attendee analytics, and the ability to create on-demand webinars from live recordings. This makes it the perfect choice for marketing and sales teams focused on using online events to grow their business [8].

What to Look For in a Virtual Meeting Platform

Before comparing specific platforms, it is important to understand the key criteria for evaluation. The ideal virtual meeting platform should not only facilitate clear communication but also enhance collaboration and streamline workflows. Key factors to consider include video and audio quality, collaboration features, security protocols, integration capabilities, and scalability [2].

Core Features and Functionality

• Video and Audio Quality: High-definition (HD) video and crisp, clear audio are non-negotiable for professional communication. Poor quality can lead to misunderstandings and a perception of unprofessionalism.
• Collaboration Tools: Look for features that allow teams to work together effectively during a meeting. Essential tools include screen sharing, virtual whiteboards for brainstorming, in-meeting chat for side conversations, polls for engagement, and recording capabilities for sharing with absent team members.
• Ease of Use: A platform must be intuitive for all participants, regardless of their technical skill level. Joining and scheduling meetings should be a simple and straightforward process.

Security and Integrations

• Security: Protecting sensitive information is critical. Features like end-to-end encryption, virtual waiting rooms, and password-protected meetings help ensure that your conversations remain confidential.
• Integrations: The ability to connect with other business tools is a major advantage. Integrations with your CRM system, calendars, and project management software can automate tasks and create a more unified workflow.

Key Features to Consider for Your Business

Choosing the right virtual meeting platform requires looking at how its features align with your specific business goals. Different departments have different needs, and the right tool can make a significant impact on their performance.

• For Sales & Support: Teams in these roles benefit greatly from CRM integrations, call recording for training purposes, and analytics to track performance.
• For Internal Collaboration: Features like high-quality screen sharing, virtual whiteboards for brainstorming, and persistent chat channels are essential for productive teamwork.
• For Webinars: If your goal is to host large-scale events, look for features like Q&A management, polling, and automated registration.

A unified platform like Ringover is designed to meet these varied needs within a single system. You can explore the features of Meet by Ringover to see how it can support your entire organisation. Start your free trial today!

Virtual Meeting Platform FAQ

What is the best platform for virtual meetings?

There's no single “best” virtual meeting platform for everyone. The right choice depends on your needs, which are determined by team size, meeting frequency, security requirements, and integrations. Certain platforms are also tailored to support certain business activities, like Ringover's video app Meet.us. This option is great for sales teams, because it's got artificial intelligence technology and key information on prospects to help close a sale.

What is a virtual meeting platform?

A virtual meeting platform is a software solution that allows people to meet and collaborate online using video, audio, chat, and screen sharing. These platforms replace or complement in-person meetings and are commonly used for team meetings, sales calls, training sessions, webinars, and remote collaboration.

Which online meeting platform is free?

Several online meeting platforms offer free plans. Zoom, Google Meet, Microsoft Teams, and Jitsi Meet all provide free versions with usage limits, such as time caps or participant restrictions. Free plans are often sufficient for occasional meetings or small teams, while paid plans unlock advanced features and longer meeting durations.

What is replacing Zoom?

A single platform isn't replacing Zoom, but many organisations are diversifying their tools. For example, Ringover's Meet.us video conferencing tool was specifically created to support sales teams. No matter what stage of the sales cycle, Ringover's video meeting app provides support with AI features and further context.

Is Google Meet better than Zoom?

Google Meet and Zoom serve similar purposes, but each has strengths. Google Meet integrates with Google Workspace and is easy to use for quick meetings. Zoom offers more advanced meeting controls, webinar features, and customisation options. “Better” depends on whether you value and simplicity (Google Meet) or more meeting features (Zoom). However, those shopping for a virtual meeting platform should consider Ringover. Its video conference tool includes specific features to support professionals in doing the best and most efficient work possible.

Citations

• [1]https://www.pcmag.com/picks/the-best-video-conferencing-software
• [2]https://slack.com/blog/collaboration/best-virtual-meeting-platform
• [3]https://www.demandsage.com/zoom-statistics
• [4]https://learn.g2.com/best-video-conferencing-software
• [5]https://www.zoho.com/meeting
• [6]https://zapier.com/blog/best-video-conferencing-apps
• [7]https://www.crazyegg.com/blog/best-video-conferencing-software
• [8]https://vibe.us/blog/best-video-conferencing-tools

Published on January 8, 2026.