Best 10 Contract Staffing Software for Agencies

In 2025, AI is no longer an optional add-on but a critical tool for competitive staffing firms seeking to win in a dynamic market [1]. AI software for staffing companies delivers key benefits, including enhanced efficiency, faster candidate matching, and superior candidate experiences.

With the right contract staffing solution, staffing firms can work more efficiently, maintain legal compliance, and deliver better experiences for clients and workers. We'll compare software for staffing companies features, benefits, and pricing to help you determine the best fit for your agency's needs. Whether you're just starting out or looking to upgrade, this guide will provide an overview of the leading solutions for staffing companies in the market today.

Table: Best 10 contract staffing software

Top 10 contract staffing software list

1. Bullhorn

Bullhorn is an end-to-end platform for staffing and recruiting firms with modules for front office, back office, sales, and recruiting. Bullhorn offers built-in CRM, ATS, and vendor management system (VMS) capabilities. There are also plenty of Bullhorn integrations so you can build a robust tech stack that supports your teams and optimises their performance.

Bullhorn Advantages 🟩

• Integrates easily with VoIP software like Ringover
• Mobile access

2. Avionté

This cloud recruitment and staffing software provides ATS, CRM, payroll, billing, and other modules tailored for staffing and recruiting agencies. Avionté staffing software also has an AI recruiting assistant to assist with repetitive and time-consuming tasks. There's also many HR integrations available for Avionté, including with a VoIP phone like Ringover.

Avionté Advantages 🟩

• Scalable enough to serve businesses of all sizes
• Helpful workforce management features

3. PeopleFluent

A professional staffing solution with modules for VMS, independent contractor management, timesheets, onboarding, and compliance.

PeopleFluent Advantages 🟩

• Possible to make customised, automated workflows
• Analytics available

PeopleFluent Disadvantages 🟥

• Lots of training is necessary to use the software's full potential

4. JobDiva

With this SaaS HR software, you'll get an applicant tracking and talent management platform designed for staffing agencies and recruiters. Includes CRM, billing, and compliance features.

JobDiva Advantages 🟩

• Intuitive user experience
• Useful candidate sourcing and tracking features

JobDiva Disadvantages 🟥

• At times customer support isn't responsive

5. Zoho Recruit

Zoho Recruit is known as a supplier of applicant tracking, recruitment marketing, and hiring tools. Plus, you can easily integrate it with the CRM Zoho.

Zoho Recruit Advantages 🟩

• Pricing is suitable for small and medium businesses
• Easily integrates with other Zoho products like their CRM

6. TempWorks

A software for staffing agencies that provides tools for managing contract staffing, including time and attendance tracking, payroll processing, candidate sourcing, and applicant tracking. It is designed to streamline operations for staffing agencies and support the management of contract employees.

TempWorks Advantages 🟩

• Easily build candidate pipelines
• Includes wide range of features

TempWorks Disadvantages 🟥

• Potential add-on fees

7. Talroo

Digital recruitment marketing platform with job advertising, employer branding, and analytics tailored for staffing agencies. Integrates with major ATS and other recruitment management systems.

Talroo Advantages 🟩

• Easy to post jobs en masse
• Reporting allows for a data-driven approach

Talroo Disadvantages 🟥

• Solution not suitable for enterprise-sized companies

8. PCRecruiter

User-friendly recruiting automation software focused on the staffing industry with automation, compliance, billing, and other agency-specific recruiting tools.

PCRecruiter Advantages 🟩

• Advanced search possible for candidate sourcing
• Many training resources available

PCRecruiter Disadvantages 🟥

• Integrations with other software may require technical expertise

9. JazzHR

Cloud-based ATS with customizable workflows and compliance tools for staffing and recruiting agencies. Integrates with leading HRIS platforms.

JazzHR Advantages 🟩

• Easily adoptable thanks to the software's ease-of-use
• Affordable pricing for small and medium businesses

JazzHR Disadvantages 🟥

• Some features are lacking, like advanced reporting
• Doesn't necessarily scale as your business grows

10. ClearCompany

Talent management suite with ATS, onboarding, performance management, and compliance modules for staffing firms.

ClearCompany Advantages 🟩

• Prioritises the candidate experience
• Features to support employer branding

ClearCompany Disadvantages 🟥

• High pricing, can be an obstacle for small businesses
• Some integrations aren't as seamless as they could be

What Is Software for Staffing Companies?

Software for staffing companies is a specialised type of HR and recruitment technology designed to help agencies manage every stage of the hiring lifecycle–from sourcing and screening candidates to onboarding, scheduling, payroll, and ongoing contractor management. Contract staffing software, in particular, supports agencies that place temporary or project-based workers by centralising job postings, applicant tracking, compliance tasks, timekeeping, and communications. By automating these workflows, staffing software helps agencies operate more efficiently, reduce manual errors, and scale their operations with ease.

AI plays an increasingly important role within these platforms. Instead of replacing recruiters, AI enhances staffing software by automating repetitive, high-volume tasks such as resume screening, data entry, interview scheduling, or skills matching. This allows recruiters to focus on what they do best–building relationships with clients and candidates, navigating complex negotiations, and offering personalised career guidance. The future of staffing lies in a productive partnership between human expertise and AI-driven efficiency [5].

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Why Staffing Companies Need AI Software in 2026

To keep pace with evolving client demands and a fast-moving job market, staffing firms must leverage technology. AI automates repetitive administrative tasks, which frees recruiters to concentrate on building relationships and executing strategic initiatives. Furthermore, clients expect their agency partners to use modern tools that improve outcomes and boost financial performance [2].

Enhance Efficiency and Reduce Recruiter Workload

AI platforms automate routine tasks such as resume screening, interview scheduling, and data entry, significantly reducing the administrative burden on recruiters. According to a LinkedIn report, talent professionals who utilise generative AI have reported an average workload reduction of 20% [3]. This recovered time allows staff to focus on high-value activities that drive placements.

Accelerate Candidate Sourcing and Matching

AI algorithms can scan vast talent databases, job boards, and social media platforms to identify qualified candidates in a fraction of the time it takes manually. AI-powered Applicant Tracking Systems (ATS) can accelerate candidate sourcing and reduce time-to-hire by as much as 50% [4]. These tools match candidates to job requirements with greater accuracy, which directly improves the quality of hires and client satisfaction. A deeper understanding of AI in the staffing industry reveals just how transformative this technology has become.

Elevate the Candidate and Client Experience

AI-powered chatbots and virtual assistants provide candidates with 24/7 support and immediate answers to frequently asked questions. This prompt and consistent communication enhances the candidate experience and strengthens the firm's brand reputation. For clients, AI-driven analytics deliver data-rich insights that help recruiters present exceptional talent for every role, encouraging repeat business. Utilising top-rated AI communications solutions for staffing and sales is key to delivering this level of service.

Benefits of Contract Staffing Software

Contract staffing software provides numerous benefits that make the recruitment and management of contract workers more efficient.

Flexibility and Scalability ✅

Contract staffing software offers the flexibility to quickly scale staffing needs based on project requirements. This allows businesses to efficiently manage fluctuating workloads and maintain an agile workforce.

Cost-Effectiveness ✅

By utilising contract staffing software, organisations can reduce overhead costs associated with full-time employees such as benefits, training, and other long-term commitments. This can lead to significant cost savings for businesses.

Access to Specialised Talent ✅

Contract staffing software provides access to a wider pool of specialised talent, enabling companies to find and hire individuals with specific skills and expertise tailored to their project needs. This can lead to improved project outcomes and higher productivity.

Features to Look For in Contract Staffing Software

When evaluating contract staffing software, there are a few key features to look for:

Compliance Tracking

Compliance tracking ensures contracted workers have the proper credentials, background checks, and certifications required for their roles. This helps mitigate risk and avoid fines or penalties. The software should track compliance documentation expiration dates and send reminders when renewals are needed. Automating this process reduces administrative workload.

VoIP Phone Integration

Integrating your contract staffing software with a business phone system like Ringover provides several key benefits:

Improved communication and collaboration

Once integrated with your contract staffing solution, Ringover is your centralised communications hub. Your recruiters, hiring managers, and contractors can seamlessly collaborate through features like:

• Unlimited voice calls to over 110 destinations using web and mobile apps. No desk phone necessary, just an Internet-connected device!
• Video conferencing allows for remote interviews and internal meetings.
• Centralised information, with text messages, call recordings, transcriptions, call logs, notes, and more in one place. Anyone can pick up a conversation with a client or candidate with ease.

By bringing all these tools together, your staff can communicate and work together more efficiently on placements.

Streamlined workflows

When your contract staffing software seamlessly integrates with Ringover, you can automate workflows to save time.

• Interactions automatically logged in contact records.
• Custom IVR menus route calls directly to the right people.

Process automation ensures important tasks don't slip through the cracks and helps your team work more productively.

Strong employer branding

With Ringover, your callers are greeted with a professional business phone identity, including a toll-free number, call routing, custom greetings, and voicemail.

This fosters a polished brand image for your staffing firm compared to using personal mobile phones.

Cost Savings

Cloud phone systems typically cost less compared to traditional on-premise phone infrastructure. Ringover has scalable pricing plans and no long-term contracts.

Time Tracking

Robust time tracking enables accurate invoicing and payroll for contract workers. The software should allow workers to clock in and out, track hours on projects, and flag overtime. Managers should have visibility into timesheets and be able to approve them. Integrations with payroll systems streamline payment processing.

Invoicing

Generating detailed invoices with itemizations is critical for getting paid by clients. The software should easily create customised invoices, allow setting up recurring invoices, and automatically calculate markups or margins. Features like auto-billing save time and ensure on-time payments.

Reporting

Insights from real-time reports on contractor hours, cost, profitability per project, and more enable data-driven decisions. Dashboards that summarise key analytics and allow you to export reports allow for greater insights into performance. Ultimately, you'll have a data-based strategy to set your team up for success.

How to Choose the Right AI Software for Your Staffing Agency

Selecting the right software depends on your agency's specific needs, size, and strategic goals. Use this framework to guide your evaluation process.

Assess Your Key Challenges

First, identify the most significant bottlenecks in your current recruitment process. Are you struggling with slow candidate sourcing, a high administrative load, or poor candidate engagement? Prioritise software solutions that directly address these core pain points. A tool that excels in automation might be perfect for one agency but less useful for another that needs better sourcing analytics.

Look for Seamless Integration

The best software integrates flawlessly with your existing technology stack, especially your Applicant Tracking System (ATS) and Customer Relationship Management (CRM) software. Strong integration prevents data silos, ensures a single source of truth, and streamlines recruiter workflows. Platforms like Ringover are built with extensive integration capabilities to ensure a smooth transition and unified operations.

Prioritise User Experience and Training

A powerful tool is only effective if your team uses it correctly. A significant risk in adopting new technology is low user adoption due to a complex interface or inadequate support. Choose software with an intuitive interface and verify that the provider offers comprehensive onboarding, training resources, and responsive customer support to ensure your team can leverage the tool to its full potential.

Evaluate Scalability and ROI

Look for software with flexible pricing models and plans that can scale as your agency grows. Before committing, calculate the potential return on investment by considering metrics like time saved on administrative tasks, increased placement speed, and the impact of improved quality of hire on client retention. Tracking these metrics is essential for making data-driven decisions and understanding future talent acquisition trends.

Software for Staffing Companies FAQ

What are some key features of contract staffing software?

• Contractor database to store and track contractor profiles
• Job posting and distribution tools
• Contractor screening and onboarding
• Time tracking and invoicing
• Compliance management for contracts and workers' comp
• Reporting on contractor utilisation and spend

Who benefits from using contract staffing software?

The benefits include increased efficiency and productivity, better contractor compliance and risk management, real-time visibility into the contract workforce, and faster payment processing. It ultimately helps staffing agencies improve contractor quality, customer service and profitability.

Citations

• [1]https://staffinghub.com/state-of-staffing/ai-isnt-optional-anymore-how-staffing-firms-are-using-it-to-win-in-2025
• [2]https://accesscapital.com/2025/09/how-ai-and-automation-are-reshaping-financial-performance-in-staffing
• [3]https://linkedin.com/business/talent/blog/talent-acquisition/future-of-recruiting-2025
• [4]https://branchapp.com/blog/how-staffing-firms-use-ai-to-boost-efficiency
• [5]https://w3global.com/how-ai-is-transforming-the-staffing-industry-in-2025

Published on April 4, 2024.